Apparel & Softlines — Pre-Shipment Inspection Report Template

Packing method and conditions / Retail package artworks / Correct content within the package / Quantity of items & accessories within the package / Presence of correct version of printed literature within the package

Conform with client specifications / Shipping marks / labels and their position

All the barcodes need to be clean / Barcode type as requested / Positions as per client requirements

Check the individual packaging (poly bag / wrap / box) protects the product from scratches, marks and transit damage.

Verify carton board strength (burst/edge crush) suitable for part weight, proper taping/sealing pattern

Same style/materials with approved sample.

Same style/materials with technical file of the client.

Confirm materials match the approved specification / sample (visual and hand check; supplier CoA or certificate where applicable).

Verify fabric GSM against the spec with a GSM cutter and scale. / Check the composition claim against the supplier CoA (burn test if in doubt).

Verify stitch type and SPI (stitches per inch) against the tech pack. / Check seam allowance and seam type on main seams.

Logo quality, colors, dimensions, positioning, and alignment must conform with client specifications.

Correct content within the label & marking.

All the barcodes need to be clean. / Barcode type as requested. / Positions as per client requirements.

Confirm the safety/warning labels required for the product and destination market are present, correct and legible.

Verify wash/dry/iron/bleach symbols and instructions (ISO 3758 / ASTM care rules) match the fabric and the destination market.

Check fiber composition and country-of-origin labels are present, accurate and compliant for the destination market.

Accessories (if any) / Instruction Literature (if any)

Weight shall match the product specification / approved sample. / Unless otherwise specified, tolerance ±5 %.

One column of export carton will be piled up to a height of 2.5m or as intended to be palletized for four hours. After the test, the bottom carton must show no compression that would affect the carton's shape and no damage to the product inside.

Height and drop sequence according to ISTA 1A procedure. Freefall on hard floor on one corner, three (3) edges, six (6) faces from ..... cm.

Operate each function as intended for use / The product needs to function in compliance with the information provided.

Pull test on small parts / Use a pull gauge, 80N, to pull on multiple accessories on the same piece. / If no tool available during Inspection, check by hand with appropriate force.

Apply 3M-type tape over the printing/screening and pull off at a 45° angle. / Markings must remain clearly legible; adhesive labels must not work loose or curl at the edges.

Rub the item 10 times over a 10 cm distance with a force of 9N (1kg). / There should be no color transfer greater than 4 on a grey scale (between the original white cloth and the colored one) after the dry test. / There should be no color transfer greater than 3-4 on a grey scale (between the original white cloth and the colored one) after the wet test.

Check the smell of the product. It should not have any solvent, mould or strong odor.

All the barcodes need to be clean and readable with a barcode reader and the reading must correspond to client's information and printed numbers / characters. / Barcode type as requested. / Positions as per client requirements

Apply firm hand pressure across main seams (or a seam-strength gauge per spec). / No seam opening, slippage or stitch breakage allowed.

Lay-measure or try on against the size chart, per size in the size set. / Fit, closure alignment and proportions match the approved sample.

Pass finished units through a calibrated needle detector. / No metal contamination allowed; record the detector calibration check.

Operate zippers, buttons and snaps through 30 open-close cycles. / No breakage, detachment or malfunction allowed.

Compare color/shading in a standard light box against the color standard or approved sample; keep fabric direction consistent (it affects luster). / Minimum grey scale 4 — both against the approved sample and within one product.

Product physical conditions, appearance & cleanliness

Inspect for stains, holes, snags, loose threads, needle damage and shade variation across visible surfaces.