Furniture & Hardlines — Pre-Shipment Inspection Report Template

Packing method and conditions / Retail package artworks / Correct content within the package / Quantity of items & accessories within the package / Presence of correct version of printed literature within the package

Conform with client specifications / Shipping marks / labels and their position

All the barcodes need to be clean / Barcode type as requested / Positions as per client requirements

Check the individual packaging (poly bag / wrap / box) protects the product from scratches, marks and transit damage.

Verify carton board strength (burst/edge crush) suitable for part weight, proper taping/sealing pattern

Same style/materials with approved sample.

Same style/materials with technical file of the client.

Confirm materials match the approved specification / sample (visual and hand check; supplier CoA or certificate where applicable).

Check part construction, fitment features, mounting points match approved engineering drawing/CAD

Measure wood moisture content with a calibrated moisture meter at several points (panels, legs, joints). / Acceptance 8–12 % for indoor and 8–16 % for outdoor furniture unless the client specification states otherwise. / Difference between any test points or components no more than 2 %.

Check grain direction and matching on visible surfaces against the approved sample. / No blisters, peeling, patches or mismatched veneer allowed.

Logo quality, colors, dimensions, positioning, and alignment must conform with client specifications.

Correct content within the label & marking.

All the barcodes need to be clean. / Barcode type as requested. / Positions as per client requirements.

Verify part number/OEM code laser-etched or molded correctly, legible and matches drawing

Confirm the safety/warning labels required for the product and destination market are present, correct and legible.

Accessories (if any) / Instruction Literature (if any)

Verify bolts, clips, gaskets, seals, and brackets included per BOM, correct quantity and type

Confirm instruction sheet/manual included, correct language and matches part revision

Weight shall match the product specification / approved sample. / Unless otherwise specified, tolerance ±5 %.

One column of export carton will be piled up to a height of 2.5m or as intended to be palletized for four hours. After the test, the bottom carton must show no compression that would affect the carton's shape and no damage to the product inside.

Height and drop sequence according to ISTA 1A procedure. Freefall on hard floor on one corner, three (3) edges, six (6) faces from ..... cm.

Operate each function as intended for use / The product needs to function in compliance with the information provided.

Operate functional and adjustable parts (if applicable), 20 times. Functions shall respond properly; no damages or blocked function shall occur.

Check the smell of the product. It should not have any solvent, mould or strong odor.

All the barcodes need to be clean and readable with a barcode reader and the reading must correspond to client's information and printed numbers / characters. / Barcode type as requested. / Positions as per client requirements

Assemble one unit following the enclosed instruction manual. / All parts and fittings present; pre-drilled holes align; fasteners engage without forcing or stripping.

Place the assembled unit on a flat, level surface. / No rocking or wobble; all feet in contact; check with a spirit level.

Perform an adhesion/scratch check on the coated or lacquered finish (for reference; tape or fingernail method per spec). / No flaking, lifting or finish detachment allowed.

Apply the specified load (per spec; e.g. seating 100 kg, shelving per shelf rating) for 10 minutes. / No cracking, permanent deformation or loosening of joints allowed.

Product physical conditions, appearance & cleanliness

Inspect for burrs, flash, sharp edges, scratches, dents, or discoloration on visible/functional surfaces