Mechanical Parts & Components — Pre-Shipment Inspection Report Template

Packing method and conditions / Retail package artworks / Correct content within the package / Quantity of items & accessories within the package / Presence of correct version of printed literature within the package

Conform with client specifications / Shipping marks / labels and their position

All the barcodes need to be clean / Barcode type as requested / Positions as per client requirements

Check individual poly bag/foam/blister protects part from scratches, corrosion, and transit damage

Verify carton board strength (burst/edge crush) suitable for part weight, proper taping/sealing pattern

Confirm VCI paper/oil coating/desiccant used for metal parts to prevent corrosion during transit

Same style/materials with approved sample.

Same style/materials with technical file of the client.

Confirm material grade (metal alloy/plastic resin type) matches approved spec/drawing via visual/material cert

Check part construction, fitment features, mounting points match approved engineering drawing/CAD

Verify plating (zinc, chrome, powder coat) type and thickness matches spec using coating thickness gauge

Inspect welds, rivets, or bonded joints for completeness, no cracks or cold joints

Check threaded features with go/no-go gauges per the drawing callout (e.g. M6×1). / The go gauge must engage fully; the no-go gauge must not exceed the allowed turns.

Logo quality, colors, dimensions, positioning, and alignment must conform with client specifications.

Correct content within the label & marking.

All the barcodes need to be clean. / Barcode type as requested. / Positions as per client requirements.

Verify part number/OEM code laser-etched or molded correctly, legible and matches drawing

Confirm required safety/warning labels (e.g., torque spec, orientation arrows) present, correct text and placement

Accessories (if any) / Instruction Literature (if any)

Verify bolts, clips, gaskets, seals, and brackets included per BOM, correct quantity and type

Confirm instruction sheet/manual included, correct language and matches part revision

Weight shall match the product specification / approved sample. / Unless otherwise specified, tolerance ±5 %.

One column of export carton will be piled up to a height of 2.5m or as intended to be palletized for four hours. After the test, the bottom carton must show no compression that would affect the carton's shape and no damage to the product inside.

Height and drop sequence according to ISTA 1A procedure. Freefall on hard floor on one corner, three (3) edges, six (6) faces from ..... cm.

Operate each function as intended for use / The product needs to function in compliance with the information provided.

Operate functional and adjustable parts (if applicable), 20 times. Functions shall respond properly; no damages or blocked function shall occur.

Apply 3M-type tape over the printing/screening and pull off at a 45° angle. / Markings must remain clearly legible; adhesive labels must not work loose or curl at the edges.

All the barcodes need to be clean and readable with a barcode reader and the reading must correspond to client's information and printed numbers / characters. / Barcode type as requested. / Positions as per client requirements

Conduct salt spray (fog) test per ASTM B117 / ISO 9227 for specified hours (e.g., 48-96h) to verify corrosion resistance; no red rust or blistering

Mount part on jig/mating component to confirm proper fit, alignment, and function (e.g., valve opens/closes, bracket aligns)

Apply torque or pull force to fasteners/joints to verify holds spec load without failure

For fluid-carrying parts (hoses, seals), pressure test to verify no leakage at rated pressure

Subject sample to thermal cycling per spec to verify no cracking, warping, or performance degradation

Product physical conditions, appearance & cleanliness

Inspect for burrs, flash, sharp edges, scratches, dents, or discoloration on visible/functional surfaces

Check for any pre-existing rust, oxidation, or corrosion spots on metal components prior to shipment

Verify molded/machined parts free of flash, burrs, or sharp edges that could injure or affect assembly